Product guide

How Flowsstate works

A walk through the whole app in the order you would actually use it: capture what is on your mind, shape the week, do the work in focused blocks, then close the day on purpose.

10 chapters 18 screens Captured from the live app

All 18 screens

Your day
Planning the week
- Weekly board
- Task details
Doing the work
- Deep focusF
Notes and thinking
Habits and streaks
- Habits
- Gentle mode
Goals that reach the day
- Goals
Working with other people
- Shared board
Knowing how the week went
- Flow Score
Ending the day
- Shutdown ritual
Making it yours

Your day

Today is the home screen. It shows the work you chose for today, what you have already finished, and how much room is left — so the decision of what to do next is made for you.

Today

Everything you planned for today in one column, with your Flow Score and the day's load along the top. Nothing here asks you to plan — that already happened.

Capture in one keystroke `Q`

Anything on your mind goes in without leaving the page. Type it in plain language — "draft the investor update Friday" — and it lands on the right day.

Or just say it `V`

Talk the way you would to a person — "add oat milk to the shopping list", "remind me to water the plants tomorrow", or "note to self: the launch went well", which saves straight to today's note. Flowsstate shows what it heard and what it is about to do before anything is created, and asks which one you meant when several tasks match. Every change can be undone — tap Undo, or say "undo that".

Planning the week

Plan is the whole week on one board. Work moves between days by dragging, and the week is shaped once so the days do not have to be.

Weekly board

The week on one board

Monday to Sunday side by side. Drag a task to another day, or let the scheduler place it around the hours you actually work.

A task, with everything it needs

Priority, estimate, category, a day and a time. Give a task a time and it appears on your calendar — including Google Calendar, if you have connected it.

Doing the work

One task, one timed block, nothing else on screen. This is the part that makes the rest of the app worth having.

Deep focus

Pick a length, pick a task, and everything else goes away. Ambient audio is built in, and the session logs itself against the task when you finish. Press F

Notes and thinking

A quiet place for the thinking that does not fit in a task. Notes link back to your work, save themselves as you type, and stay free forever.

Notes

A note for anything that is not a task — a meeting, a project brief, the day itself. Folders keep them sorted, search finds anything, and the editor saves as you type. Mention a task or goal with @ and it links both ways; checklists nest; pin what matters. A daily note is one tap away, and deleted notes rest in the trash for 30 days. Press N for a new note

Turn words into tasks

Select any text in a note and turn it into a task — the words become a link to the new task, and Undo puts everything back for a few seconds. Starting fresh? Pick a template: Meeting, 1:1, Project brief, Daily log, or Blank.

Tags, smart folders, attachments

Write #tags anywhere and they are picked up automatically — tap one to filter the list. A smart folder is a saved search that stays current on its own. Attach up to four photos to a note, and export any note as Markdown when you need it elsewhere.

Habits and streaks

The small things that compound. Check in daily; the streak counts real days, and it feeds the same weekly score as your tasks and focus time.

Daily check-ins

Tick a habit and the streak moves. Streaks count in local days with a 4am rollover, so finishing at 1am still belongs to the day you were working. Miss a day and a streak freeze covers it — one is granted automatically, or long-press a habit to freeze a day yourself.

When life gets loud

Gentle mode quiets the streak badges, the score briefing, and the nudges — a small banner shows it is on, and one tap turns it off. Away for days? The Comeback plan puts up to three tasks back on today, parks the rest in the inbox, and pauses your streak instead of breaking it.

Goals that reach the day

A goal that never touches your week is a wish. Goals break into real phases and steps, and ticking one counts as a check-in.

Goals

Goals and roadmaps

Set the outcome, then let it break down into phases with dates. Progress comes from work you actually did, not from a slider you drag yourself.

Working with other people

Shared spaces for work that is not only yours — a board, notes, and who is doing what. Anything assigned to you shows up in your own day.

Shared board

The shared board

A space per team or project, with a board everyone sees. Assign work and it appears in that person's Today, not just on a board they have to remember to open.

Knowing how the week went

One number for the week, built from what you finished, how long you focused, and whether the habits held.

Flow Score

Flow Score and insights

Tasks, focus hours, and habit consistency in a single 0–100 score, with the trend over time and what would move it next week.

Ending the day

The part every other productivity app leaves out. Close the day on purpose instead of drifting away from it with tabs still open.

Shutdown ritual

The shutdown ritual

Five short steps: see what you finished, then "Park all for tomorrow" moves the rest over in one tap — with Undo if you change your mind. It ends by telling you plainly that you have done enough, and tomorrow is set up before you close the laptop.

Making it yours

The settings worth knowing about on day one.

Connect your calendar

Link Google Calendar and any task with a time becomes an event — and stays in sync when you move it. Meetings already on your calendar count against the day's capacity.

Keyboard shortcuts `?`

The whole app is reachable without the mouse. Press ? anywhere to see the list.

What Pro costs

Everything you need is free: tasks, habits, focus, the ritual, Flow Score, and Notes — forever. Pro is $2.99/month or $19.99/year and lifts the ceilings: unlimited goals, team Spaces, and 400 AI actions a day (15 a day free, 50 a day on trial). No card to start, no countdowns.